This function allows streamlined reordering of stock that is running low, ensuring no sales are lost due to an item being out of stock. Stock Reorder parameters can be set globally for each product or independently for each location of your organisation. 


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Setting Up Low Stock Reorder Points

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For stock to be presented for reorder automatically, the low stock reorder points must be set up for each inventory item you wish to reorder. Low stock reorder points can be set up for total product numbers and also for the amount of product in each location.

To set up low stock reorder points:

  1. Navigate to Inventory Products.
  2. Select the relevant product.
  3. Enter a Minimum Before Reorder quantity and the Reorder Quantity. This sets up the low stock reorder point for total numbers of the product across your inventory.

  4. Go to the Suppliers tab and click or Add more items to add a supplier from the dropdown list for this product. You can choose as many suppliers as you wish for each product. At least one supplier must be added to the product for the low stock reorder function to work. 
  5. Click Save.

To set up low stock reorder points for a location:

  1. Navigate to Inventory Products.
  2. Select the relevant product.
  3. Go to the Reorder levels tab.
  4. Click +Location.
  5. Enter the Location, Minimum Before Reorder and Reorder Quantity.
  6. Click Save.

NOTE: You can quickly turn on/off low stock reorder points for a location once they have been set up. To do this, navigate to Settings Reference Books Stock Locations and Bins. On the Locations tab, check/uncheck the Allow to Reorder Stock Level box for that location. 

Important! If you have multiple locations, the total reorder quantity will depend on the Minimum Before Reorder specified for system setting, which can be found under the Purchase Process Customisation section in Settings General Settings, as shown in the screenshot below. 

Low Stock Reorder

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A product will now be automatically shown in the Reorder Stock module once the quantity drops below the Minimum Before Reorder quantity.

To reorder stock:

  1. Navigate to Purchase Reorder.
  2. Select a Supplier. This displays a list of available products for reorder. Alternatively, click Select All to select all products needing reorder.
  3. Select a Product by checking the box next to it.
  4. Click Reorder.
  5. A new purchase order will be generated automatically for the reordered stock. Follow the link to go to the Purchase order. Check the purchase order to see if the details are all correct.
  6. Authorise the order to be printed or emailed to the supplier to be fulfilled.

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