DEAR allows you to mark purchase orders as rejected if they have been rejected by the supplier. When order approval is enabled, three new options are added to filter the purchase list, Awaiting approvalRejected and All but Rejected and Voided


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Enable Order Approval

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Order Approval is enabled from the General Settings. 

  1. Navigate to General Settings → Purchase process customisation
  2. Change Enable Order Approval to Yes. This will automatically enable Quote Approval as well. 

Approve or Reject Orders

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Order Approval is applied to Simple Purchases, Service Purchases and Advanced Purchases. 

Once an order is authorised, instead of going directly to the Stock Received or Invoice tab, the options Reject and Approve will appear. 

  • Clicking Approve will continue to the next tab as usual to continue the purchase process. 
  • Clicking Reject will convert the purchase order to a rejected purchase order. Rejected purchase orders are read-only, and payments cannot be applied. 

Review Rejected Orders

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Rejected orders will display a Review button. Clicking Review returns the order to Draft status, where it can be authorised again, and the purchase process can be continued. 

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